General Information:

Borough Clerk:                                          856-783-7400

Deputy Borough Clerk :               Patricia Hendricks, RMC, CMR
Phone:                                                    856-783-7400 x 203


Hours for Vital Statistics (Registrar):

Monday: 9 am – Noon
Tuesday: 9 am – Noon and 2 pm – 3:30 pm
Wednesday: 7 pm to 8:30 pm

Hours for Clerk’s Office:

Monday – Friday 8:30 am to 4:00 pm

Phone: 856-783-7400 ext. 203
Fax:      856-783-5388

The Borough Clerk attends all official Council Meetings, serves as secretary to the governing body keeping the official record of each proceeding and is the custodian of all minutes, ordinances and resolutions. The Clerk’s office is responsible for the preparation of agendas, minutes, ordinances and resolutions for the Council.

The office provides public information and responds to requests for public records information, certifies and distributes ordinances and resolutions. Additionally, the Office of the Municipal Clerk is the custodian of all archival records of the Borough and handles requests for information, permits and vital records, including marriage, birth and death certificates. This office processes requests for certified copies of vital records for events that occurred in the Borough of Pine Hill.

  • The office of the Borough Clerk strives to achieve a courteous, service-oriented team of professionals who in connection with the Borough Council provide quality service to our residents.  Our office also provides voter registration and administer all elections and finally to serve as an information officer and reference center to the public.

The Municipal Clerk also provides the following:


The following are the elections that are scheduled in the Borough of Pine Hill:

Primary Election:
First Tuesday after the First Monday in June
6 a.m. to 8 p.m.

General Election:
First Tuesday after the First Monday in November
6 a.m. to 8 p.m.

The following are the Polling Locations:

Pine Hill Municipal Building
45 West 7th Ave
District 1, 2, 4

Pine Hill Senior Center
135 East 12th Ave
District 3, 5, 6

The deadline to register to vote is 21 days prior to an election.


  • All rental units shall file a Rental Registration and License Application Form with the Construction Office prior to filing the Landlord Registration Form with the Borough Clerk. 
  • Every person required to file a registration form shall file an amended registration form within 20 days after any change in the information required to be included thereon.
  • No fee shall be required for the filing of an amendment, except where the ownership of the premises is changed.


Marriage License:  

  • Apply for the marriage license in the New Jersey municipality where either party resides. The license is valid throughout New Jersey.
  • If neither applicant is a New Jersey resident, submit the application in the municipality where the marriage ceremony will be performed. In this case, the license is only valid in the issuing municipality.
  • There is a 72-hour waiting period before the license is issued. The waiting period begins when the application is filed with the Local Registrar.

All applications are valid for six months, however once the marriage license is issued it will expire within thirty days.

Both applicants must bring:

  • Proof of identity by presenting your driver’s license, passport or state/federal I.D.
  • Proof of residency only if a NJ resident
  • A witness, 18 years of age or older
  • You may complete the first page of the application, and bring it with you, but the witness must complete his/her section at the time of application, and all parties must sign in the presence of the Registrar.  Application for License

The marriage license fee is $28.00, payable to Pine Hill Borough by cash, check or money order.